Field Trip Forms, Procedures, and Examples

FIELD TRIP FORMS, PROCEDURES, AND EXAMPLES

• Procedures for Field Trips
• Field Trip Request Form
• Field Trip Permission Form (Students/Parents)
• Field Trip Permission Form (Spanish)
• All Field Trip Tickets
• Medication Information: A Message from the Nurse
• Non Prescription Medication Form
• Prescription Medication Form

PLAN AN OVERNIGHT TRIP

• Proposal for Overnight / Extended Student Trips
• Field Trip Request Form 
• Hotel and Air Flight Procedures
• Cash Advance Procedures
• Field Trip Permission Form (Students/Parents)
• Field Trip Permission Form (Spanish)
• See Medication Information, Non Prescription, Prescription links above!
• Purchase Requisition Form
• Meeting Minutes Template
• Meal Reimbursement Guidelines
•  

Most Importantly - See Tracy before leaving to get any medication for students along with any special instruction for those medications!!!!!!!! CHECKLIST FOR OVERNIGHT FIELD TRIPS FROM THE NURSE

Staff Packet from the School Nurse

Student/Parent Packet from the School Nurse

Additional Reminders…..

• Do you need additional chaperones
• SAA minutes specifically detailing drivers expenses
• Make sure the drivers REQ is submitted for meal reimbursement
• Bus/Van parking money
• Make sure to get check from treasurer's office for hotel if needed and then an itemized receipt from Hotel showing a “ZERO” balance when checking out
• Provide a summary agenda of your trip to Alan Ross before leaving
• Expenses to consider when creating your P.O.s: luggage, parking, transportation (taxi, Uber, etc), registration, hotel, meals, any extra excursions, and any other miscellaneous expenses